Guidelines for Final Full Paper Submission

The use of content generated by artificial intelligence (AI) in an article (including but not limited to text, figures, images, and code) shall be disclosed in the acknowledgments section of any article submitted to an IEEE publication. The AI system used shall be identified, and specific sections of the article that use AI-generated content shall be identified and accompanied by a brief explanation regarding the level at which the AI system was used to generate the content. The use of AI systems for editing and grammar enhancement is common practice and, as such, is generally outside the intent of the above policy. In this case, disclosure as noted above is recommended.

Format for Accepted Papers

Final conference papers must be submitted following the IEEE conference templates here.  Failure to use the template may result in papers not being included in the Proceedings. 

  • Style Manual (use A4 format in latex or word)

  • The maximum number of pages is 6, including title page and references

Using the IEEE template is mandatory, and any variation from the IEEE template may lead to immediate rejection of your paper by the system.

1. Register Online

Please read carefully the following information concerning the registration procedure that is presented in the Author Instructions, especially if you are the prospective presenter of an accepted paper or if you need to guarantee inclusion of your accepted paper in the proceedings. An accepted paper will be published in the proceedings only if the full-fee registration payment for one of the authors is received and correctly processed by October 30, 2026 – no exceptions. In addition, the author must attend the conference and present the paper. Papers that are not presented will not be published. No exceptions.

The number of papers covered depends on your registration type:

  • AESS Member/IEEE Member and Non-member rates cover 3 papers per author.

  • Student IEEE Member/Student AESS Member/IEEE Life Member and Student Non-member rates cover 1 paper per author.

For each additional accepted paper associated to the same registration, a $100.00 USD fee will be charged. Up to 2 additional papers can be covered by a single registration with additional paper fees. If no registration has been received and correctly processed to cover the paper publication, the conference organizers will contact the authors before the paper is removed from the proceedings.

You will be required to enter your registration code before uploading your paper. Please contact IEEE NAVICON 2026 Conference Manager, should you have any issues.

NO PAPER WILL BE PUBLISHED WITHOUT THE AUTHOR’S COMPLETED REGISTRATION AND PAYMENT.

Register Online Now (external link)

2. Generate an IEEE Xplore compatible manuscript using PDF Xpress

All final manuscripts must be generated using the PDF Xpress tool.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  1. Create your IEEE PDF eXpress account: https://ieee-pdf-express.org/

  2. Conference ID: 70391

  3. The first time you access the system, please follow the link to new user. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:

    1. Upload the source file (containing your paper) for conversion.

    2. Receive by e-mail the IEEE Xplore-compatible PDF of your paper.

3. Upload your Xplore compatible PDF manuscript to EDAS

  1. Log in at .

  2. Select the “My Papers” tab

  3. Select the paper title you wish to upload the manuscript for to be directed to the paper record

    1. Specify the presenter and complete the presenter’s biography form – Please declare who will be presenting the paper at the conference. Once in your paper record, click the Change/Add icon in the Presenter row. Indicate who will present the paper and click Choose presenter. Presenters must fill out a short bio (50-word max) on EDAS by going to the ‘My Profile’ tab and filling in the information in the ‘Brief bio’ field. Information in this form will be used by the session chairperson to introduce the presenter.

  4. Complete the electronic copyright form via EDAS – IEEE is enforcing strict copyright rules. For your convenience, the copyright form is made available electronically through EDAS. To access the copyright form, select the icon in the copyright column within your paper record. NO PAPER WILL BE PUBLISHED WITHOUT THE SUBMITTED COPYRIGHT FORM.

  5. Upload your paper – Bypass the “Review Manuscript” option in your EDAS paper record and upload your paper directly to “Final Manuscript” by selecting the upload icon. Submissions are due by October 30, 2026.

4. Presentation Submission

You must bring your presentation on a USB and upload it directly to the presentation computer prior to your scheduled session. 

If authors would like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. 

Each accepted contribution to IEEE NAVICON 2026 must be accompanied by a signed Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author.